Analyst, Vendor Management

Posted Date 3 weeks ago(5/1/2024 4:24 PM)
Regular Full-Time
Property Name
HHM Hotels (Harrisburg Corporate)
44 Hersha Drive Harrisburg Pennsylvania 17102 US


Opportunity:  Analyst, Supplier Management


This role will oversee supplier set-up and maintenance processes for all properties, assist with vendor document retention, and enforce the supplier maintenance process in a timely, accurate manner in accordance with accounting policies and procedures across HHM and its 235 hotels from coast to coast.


Your Growth Path

Senior Analyst - Manager – Director – Senior Director


Your Focus


  • Oversee the supplier management System File and Supplier Maintenance policy along with any necessary forms, templates, and/or approval workflow therein.
  • Process credit applications for new vendors.
  • Work collaboratively with other departments and advocate for a timely processing of documentation for new vendor as well as updates/changes.
  • Oversee repository of W-9 and W-8 forms.
  • Perform necessary audits to ensure accuracy of EINs to IRS database.
  • Work with Legal to ensure contracts are linked to active and verified vendors within the system.
  • Work with Purchasing to ensure approved vendors are incorporated into the authorized purchasing database.
  • Work with the various Accounting & Tax teams to ensure vendor is properly coded the appropriate General Ledger accounts for accurate processing.
  • Work with Accounts Payable team to perform the annual 1099 process.
  • Perform monthly, quarterly, annual audits as determined by management to ensure Vendor File accuracy and adherence to federal and state laws (e.g., OFAC, COIs).


  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits to ensure safety.
  • Perform other duties as requested by management.


Your Background and Skills


  • Associates’ degree in Accounting, Finance, or Business preferred.
  • Previous Accounts Payable experience or equivalent training required.
  • Proficient in using Excel.


HHM Benefits and Perks


  • Competitive wages for full time and part time opportunities
  • Medical, Dental and Vision Health Insurance
  • Paid Time Off
  • 401k Company Match
  • Free Basic Life Insurance
  • Travel Discounts
  • Commuter Transit and Commuter Parking Benefits
  • Employee Assistance and Wellness Program
  • Educational/Professional Development
  • Referral Bonus Program


Work Environment and Context

  • Work schedule varies and may include occasionally working on holidays, weekends.

About Us


HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.


To see other opportunities at this location, click here.


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