Executive Assistant - Property

Posted Date 2 weeks ago(11/22/2022 5:43 PM)
ID
2022-42637
Type
Regular Full-Time
Property Name
Palm Beach Marriott Singer Island Beach Resort & Spa
Location
3800 N. Ocean Drive Palm Beach Florida 33404 US

Overview

Opportunity: Executive Assistant

 

Provide high-level administrative support for the General Manager and executive team including various hotel functions using superior communication and organizational skills.

 

Potential Career Path   

Office Manager

 

Essential Job Functions

  • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive’s schedule.
  • Read and analyze incoming memos, submissions, reports and general correspondence to determine significance and plan for distribution.
  • File and retrieve documents.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 
  • Perform payroll duties including time-clock edits and inputs for the hotel.
  • Perform Human Resources administrative functions including posting jobs, onboarding employees and new hire paperwork and files.
  • Perform sales administrative functions as directed by the Director of Sales.
  • Maintain confidentiality when handing sensitive information.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

Position Requirements

  • Bachelor’s degree.
  • Prior Administrative Assistant experience at the executive level preferred.
  • Proficient with all Microsoft Offices programs. 

Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

What We Believe

 

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

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