Administrative Assistant

Posted Date 3 months ago(7/15/2021 5:51 PM)
Regular Full-Time
Property Name
Embassy Suites Palm Desert
74-700 Highway 111 Palm Desert California 92260 US


Opportunity: Administrative Assistant


The ideal candidate will possess solid administrative skills and understand the value of confidentiality while demonstrating and fostering a respectful work culture that is service and community oriented both internally and externally.  The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.    


Essential Job Functions

  • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of manager's schedule.
  • File and retrieve documents.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems.
  • Provide administrative and clerical support to managers.
  • Schedule meetings and arrange conference rooms.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinate office management activities.
  • Plans events and activities.
  • Maintain office procedures.
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Maintain hard copy and electronic filing system.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

 Position Requirements

  • Bachelor’s degree preferred.
  • Prior Administrative Assistant experience required.
  • Proficient with all Microsoft Offices and Google programs.

 Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe


People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

Our hotel in Palm Desert is a mile from Indian Wells, and a 25-minute drive from Palm Springs. We're surrounded by world-class golf courses, and have six hardcourt tennis courts, and a fully landscaped resort-sized outdoor pool. We host a complimentary evening reception and serve cooked-to-order breakfast daily.


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