• Executive Assistant - Property

    Posted Date 1 week ago(1/14/2019 12:18 PM)
    Regular Full-Time
    Property Name
    Cadillac Hotel & Beach Club, Autograph Collection
    3925 Collins Avenue Miami Beach Florida 33140 US
  • Overview

    Opportunity: Executive Assistant


    Provide high-level administrative support for the General Manager and executive team including various hotel functions using superior communication and organizational skills.


    Potential Career Path   

    Office Manager


    Essential Job Functions

    • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive’s schedule.
    • Read and analyze incoming memos, submissions, reports and general correspondence to determine significance and plan for distribution.
    • File and retrieve documents.
    • Greet visitors and determine whether they should be given access to specific individuals.
    • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
    • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 
    • Perform payroll duties including time-clock edits and inputs for the hotel.
    • Perform Human Resources administrative functions including posting jobs, onboarding employees and new hire paperwork and files.
    • Perform sales administrative functions as directed by the Director of Sales.
    • Maintain confidentiality when handing sensitive information.
    • Follow sustainability guidelines and practices related to HHM’s EarthView program.
    • Practice safe work habits.
    • Perform other duties as requested by hotel management team.

    Position Requirements

    • Bachelor’s degree.
    • Prior Administrative Assistant experience at the executive level preferred.
    • Proficient with all Microsoft Offices programs. 

    Work Environment and Context

    • Extended work hours may be required.
    • Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

    What We Believe


    People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It


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